Alabama Lions MD34

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Multiple District Leadership Conference Committee

There shall be a Multiple District Leadership Conference Committee, the purpose of which shall be to make studies and recommendations regarding the selection of a site for the Multiple District Leadership Conference including financial and other conference arrangements.
(a) The Multiple District Leadership Conference Committee shall be composed of one member from each District in the Multiple District who may serve for more than one year. The Council shall appoint a Chair and Vice Chair. Each year, additional members (not to exceed two), who reside in the District where the Leadership Conference is to be held, shall be appointed by the Committee. Each additional member of the Committee shall serve for only one year.
(b) The duties of the Committee shall be to promote the Leadership Conference and to provide the facilities for the program, which is approved by the Council, and to make all other arrangements for events, including the printing of the program and hospitality books, registrations and any other items necessary for the successful operation of the Leadership Conference.

RESPONSIBILITIES
1. Facilitate the program of events and curriculum as provided by the Multiple District Global Leadership Team.
2. Meet with the Hotel and determine:
(a) Determine room rates for single, double and suites; arrive at number of gratis rooms and suites and menus for selection of breakfast, lunch and/or dinner meals. (NO MEMBER OF THIS COMMITTEE HAS THE AUTHORITY TO MAKE CONTRACTS that obligate the Lions of Multiple District 34 without written authority of the Council.)
(b) Availability of parking and cost, if not gratis.
(c) Secure necessary meeting and banquet space.
(d) Arrange for sufficient sleeping rooms to handle the conference.
3. Prepare budget of anticipated income and expenses and present to the Council.
4. Recommend to the Council menus and cost of meals to be served at meal functions.
5. Make necessary arrangements for a successful Conference to include publicity and promotion to all clubs.
6. Submit final financial report to the Council. Within sixty (60) days after the conclusion of the Conference, forward to the Multiple District Office a complete statement of all income and expenses including canceled checks, invoices, paid receipts, and other expenses items. Make a Financial report at the first Council meeting after the Conference. To do an audit, the Auditor requires that you use a bank who returns or provides an image of canceled checks.